h1#title

Setting up your ORCID account

Setting up your ORCID account

This page explains how to create an ORCID and how to link your publications and your data sets to your ORCID record.

The following topics will be covered:

Creating an ORCID

Creating an ORCID id takes less than a minute.

  • Go to orcid.org/register
  • Fill out your name and email and choose a password
  • Click on ‘register’

With these simple actions, you will have created an ORCID identifier for yourself.

Registering your ORCID in LUCRIS

You are advised to enter your ORCID id into LUCRIS by adding it to your research profile under the heading Researcher Identifiers. To do this, follow the steps below:

  1. Log in to LUCRIS at https://lucris.leidenuniv.nl/
  2. Click on ‘Set Personal Preferences’
  3. In the menu that appears, you can change your personal settings. Next, click on ‘More’  > ‘Research Profile’

  4. Scroll down to ‘Research identifiers’. Please enter your ORCID here.

  5. If you already registered with ORCID you do not need to enter your ORCID identifier manually. Instead, press the button ‘Lookup ORCID’. A list with matching ORCIDs will be shown. Click on ‘Show’ to check whether the ORCID that was found is actually yours.

    Press the plus-icon (‘+’) to confirm and connect your ORCID to your LUCRIS account.

Activating the connection between LUCRIS and ORCID

Once your ORCID identifier is registered in LUCRIS, the system can be authorised to add all the new publications automatically to your ORCID record, once they are validated in LUCRIS. To do this, follow the steps below:

  1. Click on the arrow in the top right corner next to your name.


     
  2. Choose ‘My Settings’

  3. On the next page, select ‘Connect to ORCID’, under ‘ORCID Settings’

The video below contains a demonstration of the activities which are needed to establish a connection between LUCRIS and ORCID.

Activating the auto-update function

ORCID is based on the philosophy that data should be entered only once and that information systems ought to reuse these data when needed. One of the ways in which you can enable systems to exchange data about your publications, is by activating the auto-update functionality. Essentially, this entails a process in which information about your new publications is added to your ORCID record automatically. To make use of the auto-update function, you need to activate it only once. This can be done as follows:

  1. Sign into ORCID on https://orcid.org/signin
  2. Under “Works”, click on “Add Works”
  3. Next, click on “Search and Link”
  4. In the list that appears, choose “CrossRef Metadata Search”.
  5. On the new next page, click on “Authorize”.
  6. Do the same for the DataCite Search & Link and Auto-update services.

Crossref and DataCite are the organisations which manage DOIs for publications and for data sets. When you add CrossRef and DataCite to your record as ‘trusted organisations’, using the steps above, this can reduce the need of having to rekey data. When you submit a manuscript or a data set to a publisher or a repository that assigns DOI, the information about these resources can be added automatically to your ORCID record.

Importantly, this permission to add data to your record can be revoked at any moment. To do this, go to “Account Settings” and remove the permissions granted to Crossref or DataCite under “Trusted Organisations”.

Adding publications to your ORCID account

When you set up a connection between LUCRIS and ORCID, or when you activate the auto-update functionality, this will only have an effect on new publications. Publications which were previously entered into LUCRIS will not be added retrospectively. There are a number of ways, however, in which you can add your older publications to your ORCID record.

  1. Log in to LUCRIS at https://lucris.leidenuniv.nl/
  2. In the Dashboard, choose “Publications” > “Publications”
  3. On the page that appears, click on “Filter”
  4. Under “Switch to query mode”, select “Author/Editors”
  5. Click on “select value” and type in your last name.
  6. Once you have found your account within the list that is shown, click on the blue plus icon to select the account. Next, click on “Apply”
  7. Click on “Select / Deselect all” to select all the publications that have been registered under your account. Note that LUCRIS initially shows the first 10 publications only. To be able to select more publications, click on “50” or on “100” on the right hand side of the page. If you have registered more than 100 publications in LUCRIS, you will need to select on publications on different pages. 
  8. Click on ‘Export’. This icon can be found next to the “Filter” button.
  9. Under “Export format”, choose “BibTex”.
  10. Finally, click on “Export” to receive a list of all your existing publications in the BibTex format.

The titles can be imported into ORCID by following the steps below:

  1. Sign into ORCID at https://orcid.org/signin
  2. Under “Works”, Click on “Add Works”
  3. In the dropdown menu, select “Import BibTeX”

Alternatively, you can also import works from other bibliographic systems such as Europe PubMed Central, ISNI, BASE, MLA International Bibliography or SCOPUS. More information on how to use the Search & Link Wizards for these systems can be found here:
https://support.orcid.org/knowledgebase/articles/188278-import-works-website-user

If you keep a list of your own publications in the reference management system Mendeley, you can follow the steps below:

  1. Open the Mendeley Desktop
  2. Select the publications you want to add to ORCID
  3. Choose “Export” by right-clicking on the selected titles (Windows) or by choosing CTRL-Click (Mac).
  4. In the appearing window, select the BibTeX (.bib) format.

Once you have the BibTeX file, the titles can be added to your ORCID record as described above.

Importing publications from ORCID into LUCRIS

If your ORCID account is connected to your LUCRIS account you can easily import data from your ORCID account into LUCRIS.
To do this, log in to LUCRIS at https://lucris.leidenuniv.nl/ and go to the Dashboard.

Press the button ‘Publications’. A dropdown menu will open. Press ‘Publications’ again.

To import data, click the button  in the right upper corner of your screen. Another dropdown menu will open. First press ‘Publications’, then select ‘Publications’ again.

Next to the question “How do you want to create your publication”, select the option ‘Import from’

Next, select the correct LUCRIS account you want to import the data to. Confirm by pressing the blue plus button .

To import data from your ORCID, first tick off the box ‘Search with ORCID ID of selected person’ (1). Secondly, tick off the box ‘ORCID’ (2).

Press the “Search” button to confirm. LUCRIS will now look for possible data to import from ORCID.

In this example LUCRIS has found 4 possible publications:

LUCRIS signals two possible duplicates (‘Titel book chapter 1 and Titel conference paper 1). These publications probably have already been added to LUCRIS.

‘Titel Artikel 1’ and ‘Titel Artikel 2’, by contrast, are new and can be imported into LUCRIS.

Select the titles by ticking of the boxes.
Press “Import” to confirm.

Please note: LUCRIS will only find data that is made publicly available in ORCID. In case you want to import specific data, first make sure these publications are openly available. See also the next section.  

Press ‘Confirm’ to start the import process.

Changing the visibility settings

You can adjust the privacy settings for each individual item that you add to your ORCID account. There are three different options:

 The information is available for everyone 
 The information is only available for trusted individuals 
 The information is only available for you

The privacy settings of your ORCID are relevant when importing data from ORCID to LUCRIS. When your privacy settings are all private LUCRIS will not be able to find your profile/publications.

If needed, you can change the privacy settings as follows:

  • To enable LUCRIS to find your ORCID you should make your ORCID publicly available by choosing the green privacy settings (see the image below). Press ‘Save changes’ to confirm and save.

Follow the steps below to change the visibility settings of individual publications: 

  • Look up the publication under the tab ‘Works’.

 

  • In the section that displays the visibility settings, click on the green button, labelled ‘everyone’.